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How to Save Money in The Office – Top Tips

September 7th, 2022

Last updated: September 7th, 2022

With costs rising to extortionate amounts many people are speculating about whether they will be able to afford to run their businesses going forward, or whether their business premises are a cost they can do without. Fortunately, there are ways to save money in the office which you can take advantage of to try and curb those costs.

In this guide, we’re sharing our top tips on how to save money in the office, whether you run a huge office block or a small business premises.

Controversial Option – Send People Home

It’s an option that some businesses may be more open to considering since COVID-19 and the fact that many people proved they could be effective from home. But this is only an option for certain types of businesses. There are some customer-facing businesses where you simply need to be there in person, and this means that sending people home isn’t necessarily an option.

If you’re the sort of business that has already narrowed down the number of people working from your office, perhaps you could consider whether the rest of the workforce could do their jobs as effectively from a home environment, hugely cutting your overheads.

How to Save Energy (and Money) in The Office

Energy costs are the main thing that companies are struggling with at the moment, with rocketing prices. So what are some ways to save energy in the office?

Get Your Heating Equipment Serviced

At home, it is likely that your regularly get your boiler serviced, and this should be the same for a commercial boiler. It is an investment, as it is not free to carry out a service or repairs, but it can help to ensure that the equipment is running at maximum efficiency, which is the right thing to do from an environmental standpoint, and a way to save energy and money in the long run.

Heat a Smaller Area

This is a helpful tip for people looking to save money in the office or in the home. If you find that you can get all of your employees to work in a smaller area (safely, considering social distancing) then you may be able to just heat that specific area. This is an option in offices that warehouses and buildings that depend on a certain temperature don’t have, but for offices, it may be possible to work out of a smaller space. A building management system may also give you “smart” control of the temperature and zones of your building.

Ensure Your Building is Insulated Properly

Insulation is pretty poor in a lot of different business premises and even homes throughout the UK, and it is a way that a lot of businesses are throwing money down the drain.

Your commercial EPC will tell you a lot about whether your business premises are energy efficient, and at Robinsons Facilities Services we would be happy to discuss ways that you can improve your insulation and building efficiency, meaning that it costs a lot less to heat and cool the building.

More Office Money-Saving Methods

There are plenty of other things you can do to save money in the office, and though some of them might not seem like they make a huge difference, it can all add up and help to make a more affordable business.

  • Lower the working (and heating) hours. Perhaps you have staff on staggered starting times and you can get them to work the same hours to ensure the building is used less, or even allow partial working from home.
  • Go paperless. This makes a lot of sense in the modern age, and isn’t too difficult a transition for many businesses.
  • Encourage employees to be responsible. This includes turning the lights off and ensuring that all computers, monitors and other screens are turned off when not in use.
  • Consider sharing the space. This is a way to make money on your office, if you have spare desks then you can sign up for hot-desking services and make money out of having guests in your office, who will pay for the space.

These little steps can go a long way when it comes to cutting the considerable costs of running an office, but the biggest impacts often come from working to ensure that the building itself is in good shape, insulated, and not burning energy by being inefficient.

If you are looking for ways that you can improve your building’s energy use and costs in Yorkshire, our experienced professionals can advise you, and help you with a planned preventative maintenance schedule to ensure your boilers and other HVAC equipment are always in top shape.

Contact us today for all plannedreactive maintenance or emergency call out. Call 01423 226578 or get in touch to see how Robinsons Facilities Services can help.

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