How to Prepare Your Commercial Building for Winter

August 23rd, 2024

Last updated: August 23rd, 2024

We don’t always want to think about winter, especially when the sun is out outside, but as the winter months approach in the UK, it’s crucial for commercial building owners and managers to start preparing their properties for the colder weather.

Winter can bring a host of challenges, from freezing temperatures and heavy snow to icy conditions, all of which can impact the efficiency (and safety) of a building. A little preparation can go a long way in avoiding potential problems and ensuring that your building is ready to handle whatever winter throws its way.

Here are some essential tips to help you get your commercial building ready for winter.

Check and Service the HVAC System

One of the most important tasks before winter is to ensure that your heating, ventilation, and air conditioning (HVAC) system is in good working order. The HVAC system is critical for maintaining a comfortable indoor environment, especially during the colder months.

• Schedule a Professional Inspection. Before the cold sets in, have a qualified technician inspect your HVAC system. This should include checking the heating elements, thermostat, and ductwork for any signs of wear or damage. Early detection of issues can prevent costly repairs and ensure the system operates efficiently throughout the winter.
• Check the Thermostat Settings. Make sure the thermostat is set to maintain a comfortable temperature without wasting energy. Some may even think about upgrading to a programmable or smart thermostat, which can automatically adjust the temperature based on occupancy and time of day, saving energy and reducing costs.

Service the Boiler

The boiler is another critical component of a commercial building’s heating system. A malfunctioning boiler can lead to a complete loss of heat, which is not only uncomfortable but can also be costly if it requires emergency repairs.

Book a Boiler Service. Arrange for a professional to service the boiler before winter. A thorough check should include inspecting the pressure levels, checking for leaks, and ensuring that all components are functioning correctly. Regular servicing not only helps prevent breakdowns but also ensures the boiler operates at peak efficiency, which can lower energy costs.

Prepare Outdoor Spaces

The outdoor spaces are going to take the brunt of the bad weather. Outdoor areas around your commercial building can become hazardous during the winter due the very British conditions. Preparing these spaces in advance can help prevent accidents and keep your building safe and accessible.

• Plan for Gritting. Icy pathways and car parks are a common winter hazard. Ensure you have a plan in place for gritting these areas. Stock up on grit or salt before the cold weather arrives, and assign a team or hire a service to manage gritting during the winter months.
• Inspect and Repair Outdoor Lighting. As daylight hours shorten, outdoor lighting becomes even more important for safety. Inspect all outdoor lights to ensure they are functioning correctly. Replace any broken bulbs and consider adding additional lighting to poorly lit areas to improve visibility during the darker months.
• Check Drainage Systems. Ensure that gutters, downpipes, and drainage systems are clear of debris like leaves and dirt. Blocked drains can lead to water pooling, which can freeze and create slip hazards. Regular maintenance of these systems can prevent blockages and ensure water flows away from the building as intended.

Insulate and Weatherproof

Proper insulation and weatherproofing are key to keeping your building warm and reducing energy costs during winter. A well-insulated building retains heat better, which means less strain on the heating system and lower energy bills.

• Check Insulation. Inspect the insulation in walls, roofs, and floors. If it’s inadequate or damaged, consider upgrading it to improve heat retention. This is particularly important in older buildings where insulation may not meet current standards.
• Get The Roof Inspected. A leaking roof can cause significant damage during winter, especially if snow or ice builds up. Inspect the roof for any missing or damaged tiles, and have any issues repaired before the cold weather sets in.

Conclusion

Especially in busy commercial buildings, people need to think about the changing seasons to protect your property from the harsh winter weather. These steps not only help maintain a comfortable and safe environment for occupants but also reduce the risk of costly repairs and disruptions. With a well-prepared building, winter can be a season to navigate smoothly rather than a time of stress and worry.

Robinsons Facilities Services can help you to prepare for the winter with our Planned Preventative Maintenance services. For more help with your commercial building, reach out to us today.