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Call our Yorkshire Head Office on: 01423 226578 info@robinsonsfs.com

Commercial Boilers, Heating & Hot Water

Commercial Boiler Services
Commercial Heating
- Commercial Warm Air Heaters
- Radiant Tube Heaters
Commercial Boilers
Commercial Heat Pump
- Commercial Air Source Heat Pump
- Commercial Ground Source Heat Pump
Other Boiler, Heating & Hot Water Services

Air Conditioning, Ventilation & Refrigeration

Commercial Air Conditioning
Commercial Ventilation System
Commercial Refrigeration
Other HVAC Equipment
- Heat Recovery Ventilation Unit
- Fume Cupboard Service

Plumbing,
Cold Water & Hygiene

Legionella Control
Water Hygiene Services

Fire, Security & Life Safety Systems

Fire Protection Services
Fire Suppression
Commercial Security Systems

Electrical,
Lifts
& Access

Commercial Electrician
Other Electrical Services

Other Commercial Building Services

External Services
Other Services

Commercial Boilers, Heating & Hot Water
Air Conditioning, Ventilation & Refrigeration
Plumbing, Cold Water & Hygiene
Fire, Security & Life Safety Systems
- Commercial Fire Alarm Maintenance
- Commercial CCTV Services
Electrical, Lifts and Access
Other Commercial Building Services-duplicate
Emergency?
Packages & Pricing
Contact

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SUPPLIERS &
SUBCONTRACTOR
ONBOARDING FORM

Thank you for your interest in working with Robinsons Facilities Services Ltd. To ensure compliance with legal, health and safety regulations, and insurance obligations, and to tell us more about what you can offer, please complete this short onboarding form.

"*" indicates required fields

Step 1 of 9

11%

Onboarding Form

Step 1 of 7

Step 1 of 9

1: Classification

Are you a:*

Definitions for Guidance:

Supplier: A company or individual that supplies goods or services directly to Robinsons Facilities Services.
Subcontractor: A company or individual that delivers work or services on behalf of Robinsons Facilities Services to our customers.
Both: A company or individual that supplies goods/services to Robinsons Facilities Services and also delivers work/services to our customers on our behalf.

Step 2 of 7

Step 2 of 9

2: Company Information

2.1: Contact Information

Primary Contact Name*

First Last

Primary Contact Job Title*

Primary Contact Email*

Primary Contact Phone*

Step 3 of 7

Step 3 of 9

2.2: Company Details

Company name*

Trading Name (if different from above)

Company Address*

Type of Company*

Other Company Type

Company Registration Number or National Insurance Number*

Unique Tax Reference (UTR)

VAT Number

Step 4 of 7

Step 4 of 9

2.3: Quotation Requests

Quotation Contact Details

Click to add contact details if they are different from the Primary Contact Information

Quotations Contact Name

First Last

Quotation Contact Job Title

Quotation Contact Email

Quotation Contact Phone

2.4: Accounts Information

Accounts Contact Name*

First Last

Accounts Contact Email*

Accounts Contact Phone*

Bank Account Name*

Bank Sort Code*

Bank Account Number*

Step 5 of 7

Step 5 of 9

3: Insurance Information

FOR SUPPLIERS

Supplier: Public Liability Insurance

Upload your current Supplier Public Liability Insurance certificate*

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Insurance Limit*

Expiry Date*

DD slash MM slash YYYY

Supplier: Product Liability Insurance (If applicable)

This insurance is only required from suppliers who supply products

Upload your current Supplier Product Liability Insurance certificate

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Insurance Limit

Expiry Date

DD slash MM slash YYYY

Supplier: Hired-in Plant Insurance (If applicable)

This insurance is only required from suppliers who hire plant or equipment

Upload your current Supplier Hired-in Plant Insurance certificate

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Insurance Limit

Expiry Date

DD slash MM slash YYYY

FOR SUBCONTRACTORS

Subcontractor: Public Liability Insurance

Upload your current Subcontractor Public Liability Insurance certificate*

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Insurance Limit*

Expiry Date*

DD slash MM slash YYYY

Subcontractor: Employers' Liability Insurance (If applicable)

This insurance is only required from subcontractors who employ staff or use subcontractors

Upload your current Employers' Liability Insurance certificate

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Insurance Limit

Expiry Date

DD slash MM slash YYYY

Subcontractor: Professional Indemnity Insurance (If applicable)

This insurance is only required from subcontractors who provide design, advice, or consultancy services

Upload your current Professional Indemnity Insurance certificate

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Insurance Limit

Expiry Date

DD slash MM slash YYYY

Step 6 of 7

Step 6 of 9

4: Services Offered

Suppliers

Supplier Goods / Services

Please provide a brief description of the goods or services you supply

Subcontractors

Select all the services you offer from the Areas below

Commercial Boilers, Heating & Hot Water

Air Conditioning, Ventilation & Refrigeration

Plumbing, Cold Water & Hygiene

Fire, Security & Life Safety Systems

Electrical, Lifts & Access

Other Commercial Building Services

Please select the geographical areas where you provide your services

Yorkshire & Humberside

North East England

North West England

East Midlands

West Midlands

Other

Other Areas Covered

Additional Geographic Information

Do you offer a 24-7-365 emergency call-out facility with your service(s)*

Yes

Enter or Upload pricing details
(If applicable)

Please provide details of your rates and charges

You can download our rates and charges document here; update it with your rates and upload that

Upload your Rates and Charges

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Trade Accreditations
(Required for certain services. Please find further details here)

Please attach copies of any trade-specific accreditations you hold (e.g., Gas Safe, NAPIT, OFTEC). Include the name and expiry date for each one.

Trade Accreditations

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Please attach copies of any trade-specific accreditations you hold (e.g., Gas Safe, NAPIT, OFTEC). Include the name and expiry date for each one

Step 7 of 9

5: Health & Safety Compliance

Do you have SSIP Accreditation?*

Yes

e.g., SafeContractor, CHAS, Constructionline

Please upload a copy of your valid SSIP certificate

Drop files here or

Max. file size: 50 MB, Max. files: 1.

A list of SSIP members can be found here

SSIP Expiry Date

DD slash MM slash YYYY

Do you have more than 5 employees*

Yes

Please upload a copy of your Health & Safety Policy

Drop files here or

Max. file size: 50 MB, Max. files: 1.

Required if you do not have SSIP accreditation and have 5 or more employees

Please upload Example Risk Assessments and Method Statements (RAMS):

Drop files here or

Max. file size: 50 MB.

Required if you do not have SSIP accreditation and have 5 or more employees

Evidence of Health and Safety Capability

Required if you do not have SSIP accreditation and have 5 or less employees

HSE Compliance Questions

1. Have you received any enforcement notices from the HSE or equivalent body in the last three years?*

Yes

Enforcement notices further information

2. Have you been convicted of a breach of health and safety legislation in the last three years?*

Yes

Enforcement notices further information

3. Have you had any reportable incidents under RIDDOR in the past three years?*

Yes

Enforcement notices further information

Step 8 of 9

6: Quality & References

Robinsons Facilities Services Ltd may make enquiries concerning your organisation. This may include (but is not limited to) speaking to other organisations, conducting an online reputation check, and making enquiries with other industry operators to see if they’ve worked with you or heard of you.

Reference Company Name

Reference Contact Name

First Last

Reference Contact Email

Reference Contact Phone

Step 7 of 7

Step 9 of 9

7: Personnel Compliance

Enhanced DBS Checks

Robinsons Facilities Services works with vulnerable groups, including schools and care homes. To comply with safeguarding obligations, we require enhanced DBS clearance for any personnel working on these sites. We require you to confirm if you can meet this requirement. However, if you are unable to meet this requirement, it will not preclude you from working with us but will limit the types of sites you can work on.

Can you confirm if you can meet this requirement?*

Yes

5: Declaration and Agreement

8: Declaration and Agreement

Declaration

I hereby declare that the information provided in this form is accurate and true to the best of my knowledge and belief.

Name*

First Last

Job Title*

Date*

DD slash MM slash YYYY

Agreement to Terms & Conditions*

I agree to the Terms & Conditions of Robinsons Facilities Services Ltd

View Supplier & Subcontractor Terms & Conditions

Thank you for taking the time to complete this form. We will review the information provided and contact you if further details are needed. Please be patient as this may take some time. If you have any questions or need further clarification in the meantime, please contact us at info@robinsonsfs.com.

This field is for validation purposes and should be left unchanged.