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SUPPLIERS &
SUBCONTRACTORS

Are you a supplier or subcontractor looking to work with us?

Where do we work?

Our primary operations are in Yorkshire and Humberside, as well as the surrounding regions, including County Durham, Teesside, North Lincolnshire, and East Lancashire. However, we also serve clients across the UK. Further information on the locations we cover can be found here

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Who do we work with?

We primarily focus on commercial projects and rarely engage in domestic work. We collaborate with both private and public sector clients across various commercial and industrial sectors, including education, healthcare, offices, ecclesiastical, leisure, and more; you can see more about the sectors we cover here. The sites we work with range from small single-site independent operations through to large, complex multi-site contracts and can vary from the provision of a single service through to a fully managed facilities management service contract.
We deliver routine planned and cyclical maintenance services as well as one off repairs or replacement/installation projects across our six core service areas which you can see here.

What information and documentation are required to work with us?

To quote:

No documentation is required to submit a quote. However, all suppliers and subcontractors who do so should be aware that we will not be able to place orders for works until the information below has been provided. Whenever a supplier or subcontractor provides a quote for or other information to us (or receives information from us and/or attends a site with a view to quoting) they are doing so strictly subject to our terms and conditions which can be found here.

To undertake works:

To undertake works with us, suppliers and subcontractors must complete our Onboarding Form here. The form typically takes less than 5 minutes to complete and once received, we endeavour to review the information within 10 working days. Details of the information requested is set out in the table below:

Requirement

Suppliers

Subcontractors

Insurance

Public Liability Insurance

Required

Required

Product Liability Insurance

Required if applicable

Hired-in Plant Insurance

Required if applicable

N/A

Employers' Liability Insurance

N/A

Required if applicable

Professional Indemnity Insurance

N/A

Required if applicable

Health & Safety

Evidence of SSIP

N/A

Required if available

Health & Safety Policy

N/A

Required if 5 or more employees and no SSIP

Risk Assessment & Method Statements (RAMS)

N/A

Required if 5 or more employees and no SSIP

Other

Trade Accreditions

N/A

Required if applicable

Enhanced DBS Checks


N/A

Required for certain sites

Completed Onboarding Form

Required

Required

Requirement

Suppliers

Subcontractors

Insurance

Public Liability Insurance

Required

Required

Product Liability Insurance

Required if applicable

Hired-in Plant Insurance

Required if applicable

N/A

Employers' Liability Insurance

N/A

Required if applicable

Professional Indemnity Insurance

N/A

Required if applicable

Health & Safety

Evidence of SSIP

N/A

Required if available

Health & Safety Policy

N/A

Required if 5 or more employees and no SSIP

Risk Assessment & Method Statements (RAMS)

N/A

Required if 5 or more employees and no SSIP

Other

Trade Accreditions

N/A

Required if applicable

Enhanced DBS Checks


N/A

Required for certain sites

Completed Onboarding Form

Required

Required

Supplier Requirements

Insurance

Public Liability Insurance

Required

Product Liability Insurance

Required if applicable

Hired-in Plant Insurance

Required if applicable

Employers' Liability Insurance

N/A

Professional Indemnity Insurance

N/A

Health & Safety

Evidence of SSIP

N/A

Health & Safety Policy

N/A

Risk Assessment & Method Statements (RAMS)

N/A

Other

Trade Accreditions

N/A

Enhanced DBS Checks

N/A

Completed Onboarding Form

Required

Subcontractor Requirements

Insurance

Public Liability Insurance

Required

Product Liability Insurance

N/A

Hired-in Plant Insurance

N/A

Employers' Liability Insurance

Required if applicable

Professional Indemnity Insurance

Required if applicable

Health & Safety

Evidence of SSIP

Required if available

Health & Safety Policy

Required if 5 or more employees and no SSIP

Risk Assessment & Method Statements (RAMS)

Required if 5 or more employees and no SSIP

Other

Trade Accreditions

Required if applicable

Enhanced DBS Checks

Required for certain sites

Completed Onboarding Form


Required

All orders placed by us are strictly subject to our terms and conditions which can be found here

Why Work With Us?

  • Prompt Payment: We prioritise paying all suppliers and subcontractors on time, every time.
  • No-Nonsense Approach: We keep things straightforward, only requesting what’s essential to complete the job efficiently.
  • Respectful Collaboration: Our professional team is easy to work with and treats all partners with the respect they deserve. Deliver quality work at a fair price, and we’ll continue to choose you for future projects.
  • Quality Projects: We collaborate with reputable clients on meaningful and rewarding work.
  • Strong Industry Reputation: Partnering with us enhances your credibility as we are a trusted name in the industry.

FAQs

Complete our simple onboarding form, and we’ll aim to review your information within 10 working days.

We aim to process payments promptly, typically working to 30-day end of month payment terms.

Contact our team directly at info@robinsonsfs.com or 01423 226578 and we’ll do our best to help.

Useful documents

Below are essential documents for suppliers and subcontractors:

icon audit

Supplier & Subcontractor Onboarding Form

Accreditations See our full list of accreditations Accreditations

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